Managing Learning Groups

As an administrator you use learning groups to look after related cohorts of people — for example an onboarding group of new employees, a training cohort, or a training wave for a new tool. Through the group you can then assign mandatory assignments collectively and monitor progress in a consolidated way.

When a learning group makes sense

• A shared learning journey for several people — e.g. onboarding waves, training cohorts
• Recurring bulk assignments — e.g. "all Sales employees, Q1 refresher training"
• Cross-team initiatives — learners from several departments who should stick together
• Consistent reporting — an overview of exactly this group, rather than filtering by department

If you only want to assign a course to a single person: simply do it directly as a mandatory assignment — no group needed.

Creating a new learning group

1. In the main menu, go to Learning groups.
2. Click New learning group.
3. Fill in the fields:
4. Name — e.g. "Onboarding Q1 2026" or "Sales Refresher 2026"
5. Description — the group's purpose, target audience, time period
6. Link a course (optional, but usually sensible) — if all members should go through the same course, you get an activity feed with mutual progress
7. Maximum members (optional) — for fixed cohort sizes
8. Visibility — private is the default for administrator groups (public usually only makes sense for voluntary topic groups)
9. Create.

Screenshot to follow

Learning group creation dialog with visibility selection

Adding members

1. Open the group → Members tab.
2. Click Add members.
3. Select people — three ways:
4. Individually via autocomplete search
5. An entire department
6. Copy from an existing group (member clone)
7. Add — people receive a notification "you've been added to the group".

Screenshot to follow

Add-members dialog with selection tabs

People don't have to actively "join" the group — upon being added, they're automatically part of it.

Removing members

In the member list → select the person → Remove.

The person receives a notification. Their previous learning-group activity (posted messages, progress on the linked course) is retained — but they no longer see the group's activity feed.

Assigning a mandatory assignment to an entire group

Instead of assigning a mandatory assignment to a single person, you can assign one to an entire group:

1. Mandatory assignments → Bulk assignment.
2. In the "Select people" step, choose the tab By learning group.
3. Pick your group from the list.
4. Deadline and reminders as usual → Confirm.

More in Assigning mandatory assignments.

The group's activity feed

When the group is linked to a course, all members see in the group area:

• Who just completed which lesson?
• Who finished the course entirely?
• Members' current streaks, badges, certificates

This fosters mutual motivation — when five colleagues are already further along, the sixth usually catches up too.

Group chat

Every learning group has a chat window. As an administrator you can use it to:

• Send notes to everyone ("please remember before the deadline", "new lesson available")
• Ask or answer questions
• Give praise and recognition — clearly visible to the whole group

Members get notifications about new messages (unless they've turned them off).

Closing or archiving a group

When a group has fulfilled its purpose (onboarding complete, training cohort finished):

• Archive — the group disappears from active lists, but its content + member list is retained for reports. The recommended option.
• Delete — everything gone: chat, activity feed, member list. Individual members' learning progress is retained in the respective course, though. Only delete if you really don't need anything anymore.

Frequently asked questions

Can people be in several learning groups at the same time? Yes — as many as you like. Two onboarding phases + a sales refresher + a topic discussion group in parallel are no problem.

What do members of a group see about each other? For groups with a linked course: mutual progress in the linked course (lessons completed, score). For groups without a linked course: only membership + chat.

A person should stay a member but not appear in the activity feed. Currently not possible — membership means visibility. If an employee wants to stay more private: move them into a separate group without a linked course.

Can members invite people themselves? For private groups you've created: no. Only you as the creator invite. For public groups, anyone can join.

How do I see a group's overall progress? Open the group → Statistics tab — it shows the average progress of all members on the linked course, plus the distribution (who is done, who is halfway, who hasn't started yet).

Can a group contain people from other companies? No — learning groups are limited to your own company.