Leading learning groups

A learning group bundles several learners who learn together — e.g. a cohort for your course, a training class year, or a training wave. Through the group you assign shared mandatory tasks, send messages to everyone, and see progress in one place — instead of handling each person individually.

Org-wide instead of for your cohort?

This guide is tailored to your groups and courses. If you manage learning groups across several trainers or departments, take a look at the administrator guide: Managing learning groups org-wide.

When a learning group is worthwhile

• A shared learning journey — a cohort goes through the same course at the same time
• Recurring bulk assignments — you keep giving the whole group mandatory tasks
• Mutual motivation — everyone sees each other's progress and pulls each other along
• Bundled reporting — one look at exactly this group instead of tedious individual filtering

If you just want to give a single person a course as binding, you don't need a group — assign a mandatory task directly.

Where to find learning groups

In the main menu under Administration → Learning groups. The area is visible from the trainer role upwards.

Creating a learning group for your course

1. Open Administration → Learning groups.
2. Click New learning group.
3. Fill in the fields:

Field	What you enter
Name	e.g. "Onboarding Q1 2026" or "Course XY – Spring cohort"
Description	Purpose, target group, time frame
Link a course (optional, usually sensible)	If everyone goes through the same course, a shared activity feed is created
Maximum members (optional)	For fixed cohort sizes
Visibility	Private is the default for supported groups (public only makes sense for voluntary topic groups)

1. Create.

Screenshot to follow

Learning-group creation dialog with course linking

Link the course right away

If you link your course directly to the group, members can see each other's progress — experience shows this is more motivating than any reminder email.

Adding members

1. Open the group → Members tab.
2. Click Add members.
3. Select people — three ways:
4. individually via search
5. a whole department
6. take them over from an existing group
7. Add — the people receive a notification that they belong to the group.

Screenshot to follow

Add-members dialog with selection tabs

The people don't need to actively "join" the group — by being added, they're automatically part of it.

Removing members

In the member list → select a person → Remove. The person receives a notification. Their previous contributions and course progress are retained — they just no longer see the group feed afterwards.

Shared mandatory tasks for the group

Instead of giving each person a mandatory task individually, you assign a course or learning path to the whole group:

1. Administration → Mandatory tasks → Bulk assignment.
2. In the "Select people" step, choose the tab By learning group.
3. Pick your group from the list.
4. Deadline and reminders as usual → Confirm.

Details in Assigning mandatory tasks.

Messages to the group

Every learning group has a group chat. Through it you can:

• send notices to everyone ("new lesson available", "please finish before Friday")
• answer questions that are relevant to several people
• give praise and recognition — visible to the whole group

Members receive notifications about new messages, provided they haven't turned them off.

Seeing the group's progress

If the group is linked to a course, the Statistics tab shows the average progress of all members plus the distribution: who is done, who is halfway, who hasn't started yet. The activity feed additionally shows who just completed which lesson and which badges and certificates were earned.

Closing a group

When the group has served its purpose:

• Archive — the group disappears from active lists, content and member list remain for reports. Recommended.
• Delete — everything gone (chat, feed, member list). The learning progress of individual members remains in the respective course, though. Only delete when you really don't need anything anymore.

Frequently asked questions

Can learners be in several groups at once? Yes, as many as you like — e.g. an onboarding group and a subject cohort in parallel.

What do members see of each other? For groups with a course link: each other's progress in the linked course (completed lessons, score). Without a link: only membership and chat.

Can members invite others themselves? For the private groups you create: no — only you invite. How the group feels from the learners' point of view is described under for learners: learning groups.

Can a group contain people from other companies? No — learning groups are limited to your own company.

A person is missing from the selection when adding. You can add people from your company. If someone is missing from the selection, the person probably doesn't have an account yet — then they must first be invited by an administrator. For cross-group management, see Managing learning groups org-wide.