Company and branding¶
As the administrator of your company, you control how online:academy presents itself to your employees: from the company name through the structure into departments all the way to your own logo and corporate colors. You maintain master data and departments in the Admin Portal, and branding on the learning platform under Administration → Branding.
Company master data¶
The master data is the basic information about your company: name, contact, and address. It's used, for example, for contact and invoice emails.
The master data is maintained by the generation:l team — you can view it at any time. If your company's name, address, or contact details change, let generation:l know; the change will then be entered for you.
Creating and using departments¶
Departments structure your participants — for example by location, team, or business area. That pays off in two places:
- Targeted mandatory assignments — assign a whole department to a mandatory course in one go (see Assigning mandatory assignments).
- Meaningful reports — filter and evaluate progress by department (see Reports and export).
Here's how to create a department:
- In the Admin Portal, switch to Organization settings, tab Departments.
- Click New department, give it a meaningful name, and Save.
- Assign participants to departments via the Users menu item (see Managing users).
For administrators, it already happens with the invitation
Anyone invited with an administrator role selects their department directly when accepting the invitation — the selector is in the registration form. For all other roles, you set the department afterwards via the Users menu item.
Departments first, then invitations
It's best to create your departments before you invite larger groups. Then new people can be assigned to the right department straight away, instead of having to be moved one by one later.
Branding: logo, colors, app title, and custom domain¶
With branding you give online:academy your face. Your settings take effect on the login page and the learning platform of your own company — so your learners consistently see your colors and your logo. The Admin Portal keeps its own uniform look.
What you can customize¶
| Setting | Meaning |
|---|---|
| Logo | Your company logo, visible at the top of the application |
| Favicon | The small icon in the browser tab |
| Login background | Background image of the sign-in page |
| Primary color | Main color for buttons, accents, and highlights |
| Secondary / accent color | Complementary color for accents |
| App title | The name that appears in the application and in the browser tab |
| "Powered by" text | A small additional line, e.g. a note about your company |
| Custom domain | An optional web address of your own for your academy (e.g. academy.yourcompany.com) |
Step by step¶
- On the learning platform, go to Administration → Branding.
- Store logo, favicon, and login background — via file upload or via an image URL.
- Enter the primary and accent color as a color value (hex code, e.g.
#0B5FFF). Tip: use your official brand colors. - Set the app title and, optionally, the "Powered by" text.
- If desired: enter a custom domain.
- Save — the changes are applied for all employees of your company.
Sign out briefly and check
After saving, take a look at the login page while signed out. That way you see exactly the picture your learners get when signing in.
A custom domain needs some lead time
A custom domain is the basis for a fully white-labeled appearance. For it to work, the DNS records have to be right. If you want to set up a custom domain, it's best to discuss it with the generation:l team early on.
Company groups (parent company)¶
If your company belongs to a group — say a single hotel within a hotel chain — it can be linked to a company group. All tenants with the same top-level parent company then jointly form a group.
The benefit: within the group, a central office can provide courses internally to the group — via the marketplace with the visibility "Company group only". That way the individual locations obtain central content without having to create it themselves. Please discuss how this intra-group licensing works in detail with your generation:l contact.
The link is maintained by generation:l
The assignment to a parent company comes from the generation:l team. That's why the group assignment doesn't appear in your administration view at all; only the generation:l team makes the link for you. For this, contact your generation:l point of contact.
Sign in again after a change
If the group assignment has been changed, the affected users have to sign in again once. Only then does the new assignment take effect — before that, intra-group content is not yet shown.
Frequently asked questions¶
My new colors aren't shown everywhere. Reload the page and, if necessary, sign out and back in once. Branding takes effect on the login page and learning platform of your own company, not on the Admin Portal.
Can I set different colors for individual departments? Branding applies uniformly to your entire company. Departments serve to structure participants, not the appearance.
How is our company assigned to a company group? Only the generation:l team sets the link. Get in touch with your generation:l point of contact if your company is to be assigned to a group.
A subsidiary doesn't see the centrally provided courses. Check two things: is the group assignment actually set — if unclear, ask generation:l — and have the affected participants signed in again since then?