Company and Branding¶
As the administrator of your company, you control how online:academy presents itself to your people: from the company name through the structure into departments to your own logo and house colors. You'll find these settings in the Admin Portal — the separate administration interface alongside the actual learning app.
Where am I here?
Master data, departments, company groups, and branding live in the Admin Portal, not in the learning app where your learners take their courses. When you create or invite users, that also happens here — see Managing users.
Maintaining company master data¶
The master data is your company's basic information: name, contact, and address. It's used, for example, for contact and invoice emails.
- In the Admin Portal, switch to Company and open your company.
- Edit the master data:
| Field | Required | Purpose |
|---|---|---|
| Company name | yes | Appears in the administration and in emails |
| Email, phone | no | For contact and invoice emails |
| Website | no | A link to your company website |
| Address (street, postal code, city, country) | no | Recommended for business use |
- Save.
Screenshot to follow
Master data form of a company in the Admin Portal with name, contact, and address fields
Creating and using departments¶
Departments structure your users — for example by location, team, or area. This pays off in two places:
- Targeted mandatory assignments — assign an entire department to a mandatory course in one go (see Assigning mandatory assignments).
- Meaningful reports — filter and analyze progress by department (see Reports and export).
Here's how you create a department:
- In the Admin Portal, switch to Departments.
- Click New department, give it a descriptive name, and Save.
- Assign users to the department — either directly in user management per person or, for invited administrators, already when accepting the invitation.
Departments first, then invite
It's best to create your departments before you invite larger groups. Then new people can be assigned directly to the right department, instead of having to move them one by one later.
Branding: logo, colors, app title, and custom domain¶
With branding you give online:academy your face. Your settings affect the login page, the learning app, and the Admin Portal of your own company — so your people see your colors and your logo throughout, not a neutral default design.
What you can customize¶
| Setting | Meaning |
|---|---|
| Logo | Your company logo, visible at the top of the application |
| Favicon | The small icon in the browser tab |
| Login background | The background image of the sign-in page |
| Primary color | The main color for buttons, accents, and highlights |
| Secondary/accent color | A complementary color for accents |
| App title | The name that appears in the application and in the browser tab |
| "Powered by" text | A small additional line, e.g. a reference to your company |
| Custom domain | An optional custom web address for your academy (e.g. academy.yourcompany.com) |
Step by step¶
- In the Admin Portal, switch to Settings → Branding.
- Set the logo, favicon, and login background — via file upload or via image URL.
- Enter the primary and accent color as a color value (hex code, e.g.
#0B5FFF). Tip: use your official brand colors. - Set the app title and optionally the "powered by" text.
- If desired: enter a custom domain.
- Save — the changes are applied for all users of your company.
Screenshot to follow
Branding settings with logo upload, color pickers for primary and accent color, and a field for the app title
Log out briefly first and check
After saving, view the login page once while signed out. That way you see exactly the picture your learners get when signing in.
A custom domain needs some lead time
A custom domain is the basis for a complete white-label appearance. For it to work, DNS records have to be right. If you want to set up a custom domain, it's best to arrange it with the platform team early on.
Company groups (parent company)¶
If your company belongs to a group — say a single hotel within a hotel chain — it can be linked to a company group. All tenants with the same top-level parent company then jointly form a group.
The benefit: within the group, a central office can provide courses internally to the group — via the marketplace with the visibility "Company group only". That way the individual locations obtain central content without having to create it themselves. How this intra-group licensing works in detail is described under Marketplace and commerce.
The link is maintained by the platform team
Only platform operators can assign a company to a parent company — not you as a Company Admin. In the company edit screen you do see the Company group tab, but the platform team makes the actual link for you. For this, contact your point of contact on the platform side.
Screenshot to follow
The "Company group" tab in the company edit screen with a selection of the parent company
Sign in again after a change
If the group assignment was changed, the affected users have to sign in again once. Only then does the new assignment take effect — before that, intra-group content isn't yet displayed.
Frequently asked questions¶
My new colors aren't shown everywhere. Reload the page and, if necessary, sign out and back in once. Branding affects the login page, learning app, and Admin Portal of your company — other tenants aren't affected.
Can I set different colors for individual departments? No. Branding applies uniformly to your entire company. Departments serve to structure users, not the appearance.
I see the "Company group" tab but can't select a parent company. That's intended: only the platform team may set the link. Contact your point of contact on the platform side if your company should be assigned to a group.
A subsidiary doesn't see the centrally provided courses. Check two things: is the group assignment actually set (platform team), and have the affected users signed in again since then? Details on intra-group provisioning under Marketplace and commerce.